TRANSITION APR LAUNCHED in e-snaps

HUD’s new Transition Annual Performance Report (APR) is now available in e-snaps!  The e-snaps APR is replacing the paper-based HUD-40118 form for Supportive Housing Program (SHP), Shelter Plus Care (S+C), SRO and HPRP grants with operating years ending on or after July 1, 2010. 

SHP, Shelter Plus Care, and SRO grants that end between July 1, 2010 and May 31, 2011 will report in e-snaps according to Transition APR requirements, which rely only on data that can be pulled from the HUD-40118 form and other readily available project information.

Note:  The Transition APR is not applicable for HPRP grantees.  Information about the HPRP APR for the operating year ending September 30, 2010 will be released at a later date.

Instructions, Technical Assistance and Resources

A “Transition APR Guidebook” has been released with step-by-step directions on how to use information from the HUD-40118 APR to complete the Transition APR and key definitions used in the e-snaps APR.  The guidebook can be downloaded from the HRE at www.HUDHRE.info/apr. 
Now Available:  APR 101.  Stay tuned for Transition APR online training on the HRE website.  Each training will be approximately 30 minutes long and will be available on demand.  The Transition APR training will include a demonstration of how to use information from the HUD-40118 to complete several questions on the Transition APR. 

Document publication and training announcements will be announced via the HMIS, Homeless, and HPRP listservs. All technical assistance resources will be posted on the HUD HRE. To sign up for a listserv group or view available resources, visit the HRE at www.hudhre.info.
Accessing the Transition APR in e-snaps

Grantees can access e-snaps at https://esnaps.hud.gov/grantium/frontOffice.jsf, using the login information that they used to complete their Exhibit 2. 

If you do not have an e-snaps account, then you will need to go to the e-snaps website and click on “Create Profile.”  If you have an e-snaps account but do not know your password, then you will need to go to the e-snaps website and click on “Forgot your password.”

Once you are in e-snaps, you will need to follow the instructions provided in the “Transition APR Guidebook” to access and complete a Transition APR.  The guidebook is available on the HUD Homelessness Resource Exchange (HRE) atwww.HUDHRE.info/apr/.

Submission Deadlines: 

SHP, S+C and SRO grantees still have 90 days from the end of the grant operating year to submit an APR in e-snaps.

  • Projects with operating years ending on or before June 30, 2010 must submit the HUD-40118 to the applicable Field Office.

  • Projects with operating years ending between July 1, 2010 and May 31, 2011 must submit a Transition APR in e-snaps.

  • Projects with operating year ending on or after June 1, 2011 must submit the new APR in e-snaps in accordance with the revised reporting requirement.

Questions?

All questions about the APR should be submitted online at the HUD HRE Virtual Help Desk: http://www.hudhre.info/apr/

REQUIREMENTS FOR NEW ANNUAL PERFORMANCE REPORT (APR)
 

The new Annual Performance Report (APR) approved by OMB in March 2010 will be submitted in HUD’s electronic grants management system known as e-snaps. The submission of the new APR will be phased in so all grantees will have ample time to transition to the new format and requirements. The transition requirements are designed to introduce all grantees to the new APR format, recognizing that HMIS solution providers will need time to program the new APR report output and that grantees are not yet collecting all of the data required to fully complete the new APR.


APRs will still be due within the same number of days of the end of the operating year: 60 days for HPRP grants and 90 days for HUD McKinney-Vento grants. The content and format of the submittal requirements will vary depending on the type of grant and end date of the operating year for each grant.


HPRP grantees will submit the new APR format in e-snaps by November 30, 2010 for the period ending September 30, 2010.
Continuum of Care (CoC) program (SHP, S+C, SRO) grantees have the following submission requirements:

  • Projects with operating year ending on or before June 30, 2010 must submit the HUD-40118 to the applicable Field Office.

  • Projects with operating year ending between July 1, 2010 and May 31, 2011 must submit APR in e-snaps reporting only the      information that would have been reported on the HUD-40118 and is included in the new APR.

  • Projects with operating year ending on or after June 1, 2011 must submit new APR in e-snaps reporting all new data elements.

Additional guidance is available in the Revised APR Requirements and Transition Period Guidance document posted in the What’s New section of the HUD Homelessness Resource Exchange (HRE) at www.hudhre.info.
Until June 1, 2010, questions about the new APR should be emailed to APR@abtassoc.com. After June 1st, questions must be submitted to the Virtual Help Desk on the HRE (www.hudhre.info).
 

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